Hotel influencer contract template you can fill in

Fill in the deal

A filled example from my own offer

So you can see a filled version without guessing, here is the Hosted Stay package I publish on my homepage. A two-night stay plus PHP 6,000 (about USD 105), including one TikTok, one Reel, five Story frames, 20 raw clips, 90-day usage on the hotel's channels, and delivery within 10 days of checkout. These are my offer terms, not a market benchmark. Do not copy the numbers into your contract unless you have a reason.

Why each clause sits where it does

Hosted stays. My conditions say a hosted stay covers the cost of the experience and does not pay for the content, with a content fee applying for guaranteed deliverables, usage rights beyond Tier 1, or exclusivity. A contract that silently merges the two ends with the hotel believing it bought usage it never paid for. My published conditions cover this.

Rights and licensing. The creator keeps the copyright and the brand receives a licence. Tier 1 organic reshare rights are included in the content fee for a window named in the package, from 30 days to 12 months after publishing. Naming the window in days or months is the single most common gap I see.

Exclusivity. Category exclusivity beyond a 7-day courtesy window is available for a fee, typically +25% of the content fee per 30 days, capped at 12 months. Keep the word typically in your draft too, because the price is negotiable, not fixed.

Disclosure. Depending on platform and audience the conditions describe using "#ad", "#sponsored", "Paid partnership with [Brand]", or the platform's built-in paid-partnership tool, and labels sit where viewers see them before engaging, not buried in hashtags. Put this clause early in the contract so it survives revisions.

Weather. One buffer day is built into every hosted shoot; if weather takes that day too, a reshoot at the host's expense or a reduced deliverable set at a pro-rated fee is agreed, and weather cancellation is never a breach by either side, so no kill fee applies. Island shoots need this clause more than any other.

Payment. The published terms are a 50% deposit on signing, non-refundable once work starts, and the balance before publishing, or net-15 from invoice for approved agency accounts. State which side the deposit protects and when it stops being refundable.

Approvals. The brand has 3 working days to respond to a preview of each deliverable, and silence after 3 working days counts as approval. Without an approval clock, a preview can sit for weeks and push the publishing date.

Reporting. Performance metrics are shared within 7 days of publishing, and again at 30 days on request. Dates, not vibes, keep both sides honest.

Expectations. The creator does not guarantee views, reach, engagement, clicks, sales, or follower growth, because platforms control distribution. Any clause implying guaranteed outcomes should come out before signing.

Negotiation checklist

• Usage window written as a number of days or months, with a start point (usually publishing day).
• Exclusivity end date, not just a category.
• Every extra deliverable priced, not bundled for free.
• Weather or delay clause with an agreed remedy.
• Disclosure clause naming the label and its position before the fold.
• Approval window and what silence means.
• Report dates in the contract, not promised in chat.

Common mistakes

• Missing usage window, so the hotel assumes perpetual usage.
• Missing exclusivity end date, which locks the creator indefinitely.
• Unpriced extra deliverables, which turn into free work.
• No weather or delay clause, so a typhoon reads as a breach.
• No disclosure clause, which puts both sides at regulatory risk.

Methodology

The clause defaults in this template come from my published partnership conditions and my Hosted Stay package on the homepage, both fetched 29 September 2026. Deal amounts come from what you type into the form, and nothing is inferred. My own package figures are first-party offer terms, not benchmarks.

When hotels ask about break-even bookings I frame it with contribution margin, a product's price minus all associated variable costs, the incremental profit earned for each unit sold (AccountingTools). That source defines the term only. It supplies no value used by this tool.

Limits

This template is a starting draft, not legal advice. The partnership conditions page itself states it was drafted for Vivian Dolor and is not legal advice, and that a Philippine lawyer should review it before you rely on it. Salamat for reading, and tara, let's put real terms on paper.